Number of nights: __________________ / beginning at 4pm on __________________

The RENT per week: __________________ / total of: __________________

The RESERVATION DEPOSIT calculated as 20% of total amount: __________________ / payable by __________________ (this non returnable deposit secures the property for the dates given above).

The deposit shall be normally by cheque, made payable to Donald Thorburn and posted to 19 Nunholm Park, Dumfries, DG1 1JP. This will be followed by balance payment 6 weeks prior to stay. The breakages/damages deposit- £100 payable upon arrival and returned on departure if no problems.

ID Required: A copy of your driving license is required.


DATED   __________________ 


PRINT NAME                                         


Name: Donald Thorburn


> Click to print this page

Send to: Donald Thorburn, 19 Nunholm Park, Dumfries, DG1 1JP

Terms and Conditions

1. This Agreement is a Holiday Let solely for the purpose of the Tenantís holiday. This tenancy is accordingly NOT an assured tenancy.

2. The Tenant will:

2.1 pay the rent a the times and in the manner aforesaid without any deduction abatement or set-off whatsoever;

2.2 keep the interior of the Property in a good, clean and tenantable state and condition and not damage or injure the Property or any part of it;

2.3 yield up the Property at then end of the Term in the same clean state and condition it was in at the beginning of the Term reasonable wear and tear and damage by insured risks excepted;

2.4 maintain at the Property and keep in a good and clean condition all of the contents of the Property as listed in the Inventory, if any, and to replace or cleanse any item(s) which become broken o damaged during the Term;

2.5 not make any alteration or addition to the Property nor do any redecoration or painting of the Property;

2.6 not do or omit to do anything on or at the Property which may be or become a nuisance or annoyance to the Landlord or owners or occupiers of adjoining or nearby premises or which may in any way prejudice the insurance of the Property  or cause an increase in the premium payable therefore;

2.7 not without the Landlordís prior consent allow or keep any pet or any kind of animal a the Property;

2.8 not use or occupy the Property in any way whatsoever other than as a private holiday residence;

2.9 not assign, sublet, charge or part with or share possession or occupation of the Property;

2.10 permit the Landlord or anyone authorised by the Landlord at reasonable hours and upon reasonable prior notice (except in emergency) to enter and view the Property for any proper purpose (including the checking of compliance with the Tenantís obligations under this Agreement and during the last month of the Term the showing of the Property to prospective new tenants);

2.11 pay interest at the rate of 4% above the Base Lending  rate for the time being of the Landlordís bankers upon any rent or other money due from the Tenant under this Agreement which is more than 3 days in arrear in respect of the period from when it became due to the date of payment ;

2.12 pay for all telephone calls and services made at or rendered to the Property (except for the standing charge during the Term).

3 Subject to the Tenant paying the rent and performing his/her obligations under this Agreement the Tenant may peaceably hold and enjoy the Property during the Term without interruption from the Landlord or any person rightfully claiming under or in trust for the Landlord.

4 The Landlord will insure the Property and the contents of the Property which belong to the Landlord, as listed on the Inventory, if any.

5 In the event of the rent being unpaid for more than 10 days after it is due (whether demanded or not) or there being a breach of any other of the Tenantís obligations under this Agreement then the Landlord may re-enter the Property and this Letting Agreement shall thereupon determine absolutely but without prejudice to any of the Landlordís other rights and remedies in respect of any outstanding obligations of the Tenants.

6 The Deposit has been paid by the Tenant and is held by the Landlord to secure compliance with the Tenantís obligations under this Agreement (without prejudice to the Landlordís other rights and remedies)  and if, at any time during the Term, the Landlord is obliged to draw upon it to satisfy any outstanding breaches of such obligations then the Tenant shall forthwith make such additional payment as is necessary to restore the full amount of the Deposit held by the Landlord. As soon as reasonably practicable following termination of this Agreement the Landlord shall return to the Tenant the Deposit or the balance thereof after any deductions properly made without interest.

7 The Landlord hereby notifies the Tenant that any notices (including notices in proceedings) should be served upon the Landlord at the address stated with the name of the Landlord overleaf.

8 In the event of damage to or destruction of the Property by any of the risks insured by the Landlord the Tenant shall be relieved from payment of the rent to the extent that the Tenantís use and enjoyment of the Property is thereby prevented and from performance of his obligations as to the state and condition of the Property to the extent of and so long as there prevails such damage or destruction (except to the extent that the insurance is prejudiced by any act or default of the Tenant).

9 Where the context so admits:

9.1 The ĎLandlordí includes the persons for the time being the Owners of the Property.

9.2 The ĎTenantí includes any persons admitted to derive title from the Tenant.

9.3 The ĎPropertyí includes all of the Landlordís fixtures and fittings at or upon the Property.

9.4 The ĎTermí shall mean the period stated in the particulars above or any shorter or longer period in the event of an earlier termination or an extension or holding over respectively.

10 All references to the singular shall include the plural and vice versa and any obligations or liabilities of more than one person shall be joint and several and an obligation on the part of a party shall include an obligation not to allow or permit the breach of that obligation.

11 This Agreement will be governed by and construed in accordance with the Law of Scotland and the parties submit to the jurisdiction of the Scottish Courts.


The rental amount for the period of your stay will be confirmed to you at the time of your booking enquiry, and such amounts should be entered on the Holiday Letting Agreement (HLA) as above.

A 20% deposit is to be paid normally via debit card/cheque or bank transfer.

The balance is to be paid six weeks before arrival and to be paid to the landlord(s) bank account or by method above.

Confirmation of payment (S) received will be sent to you from the landlord by e-mail or text.

Cancellation Charges

Number of days before arrival date that notification of cancellation is received:

More than 56 days = Full deposit.

29-56 days= 50% of the cost or full Deposit, which ever is the greater.                   

15-28 days= 75% of the cost.

1-14 days= 90% of the cost.

On arrival date = Total cost.

Please be sure to have your own insurance cover.

A meet and greet service will be carried out by the landlord or agent unless notified differently.

Inventory as stated on the (HLA) will be overviewed at this time along with brief details on the use of the villa. A Client Information Folder is available on arrival.

Parking is provided for 5 cars on a block pave driveway. NO parking on the gravel area at any time as this provides access to another property.

No fireworks, there are horses close by.

No smoking, except on the small patio at the kitchen.

A sensible approach to loud music and parties is required. Within the villa should not be a problem, but please ensure this does not carry on outside to the detriment of neighbours peace and quiet.

Any damages either small (eg. cup/glass) to larger items such as window, sofa, table, etc. should be notified to the landlord as soon as is practical and replacement/repair or a cash payment in respect of replacement/repair must be made during the period of stay.

The villa will be cleaned and prepared prior to your arrival and there is no extra charge for cleaning unless extra heavy cleaning is required after you leave or you do not leave the property and its contents as you found them.

In most cases there will be no additional charge for electricity, oil, heating or logs for stove unless an excessive amount has been used.

For circumstances beyond the control of the landlord and the booking had to be cancelled, i.e. flood or damage to the property etc, a full refund would be made to the tenant, however no compensation will be made in such circumstances.

We will need a note of each party memberís name, who will be staying at the property.

We hope this is clear and easily understood.

Could you please copy and sign this document that you as tenant have understood the points and agree by them. Return a copy to the landlord please.


Tenant Signature _________________________